Stop losing weekends to bookkeeping.
You upload. We match everything. Expenses, revenues, bank statements matched and reconciled in seconds.
Three steps. Zero chaos.
No training required. If you can drag and drop a file, you can use KontoMatch.
01 Upload your expenses
Drop in invoices, receipts, and bills in any format, PDF, JPG, PNG, HEIC. Documents from most countries are handled natively.
02 Upload your bank statement
Import your monthly statement as PDF or CSV export. All major banks supported.
03 AI matches everything
KontoMatch reads every document, extracts amounts and dates, and matches each Beleg to the corresponding transaction.
Everything you need.
No manual entry. No spreadsheets. Just a complete, export-ready file.
AI document reading
Reads scanned receipts, email invoices, and handwritten notes. No manual entry.
Smart bank matching
Every document matched automatically. Discrepancies and missing receipts surface right away.
Auto categorization
Expenses sorted by category automatically, travel, software, services, and more.
DATEV-ready export
XLSX and export-compatible CSV your accountant can import directly.
Built for global teams
Multi-currency matching at the exact exchange rate at time of spend. VAT/GST and major banks included.
Monthly overview
Clean month-by-month income and expense view across all reconciliations
Secured like a Swiss bank.
Your documents are your business. Nobody else's.
EU data hosting
All documents and data stored on German servers. AI processing secured with GDPR-compliant safeguards.
Bank-grade protection
Your documents are protected with the same encryption standards trusted by financial institutions.
Your data stays yours
Never sold. Never used to train our AI. Processed only to deliver your results.
Full deletion on demand
Export or permanently delete all your data at any time.
Simple Honest Pricing
Start free, scale only when you need to
Free
For anyone who wants to try it properly. No time limit, no catch.
- Up to 20 documents
- AI matching & categorisation
- XLSX export
- DATEV export
- Priority processing
- Multi-month history
Pay as you go
For freelancers who reconcile quarterly. Pay only when you use it.
- Up to 50 documents
- AI matching & categorisation
- XLSX + DATEV export
- Missing document flagging
- Full audit trail
- Priority processing
- 10 years data retention
Starter
For founders and freelancers doing monthly bookkeeping. Predictable cost.
- Up to 100 documents per month
- AI matching & categorisation
- XLSX + DATEV export
- Missing document flagging
- Full audit trail
- Priority processing
- 10 years data retention
Pro
For active businesses or anyone who reconciles weekly.
- Up to 500 documents per month
- AI matching & categorisation
- XLSX + DATEV export
- Full audit trail
- Priority processing
- 10 years data retention
- Early access to new features
Frequently Asked Questions
Everything you need to know about KontoMatch.
General
What exactly does KontoMatch do?
KontoMatch is an AI-powered platform designed to automate your expense management. You can upload your invoices (in PDF or image format), and our system will automatically extract key details like the vendor, date, amount, and tax. It also categorizes these expenses and allows you to export them as organized Excel reports.
Do I need a credit card to get started?
No. You can sign up and start using our Free Plan immediately without providing any credit card information. We believe you should experience the value of our Optical Character Recognition (OCR) technology before deciding to upgrade.
Which file formats are supported for uploads?
We support common digital formats including PDF, JPEG, and PNG. Whether you have a digital receipt or a photo of a physical invoice, our AI is capable of processing it.
Can I cancel or change my plan at any time?
Yes, you have full control over your subscription. You can upgrade to a higher tier as your business grows or downgrade/cancel at any time through your account settings.
OCR & Accuracy
How accurate is the OCR technology?
Our proprietary AI-powered Optical Character Recognition (OCR) engine is optimized for high accuracy, achieving over 90% accuracy in data extraction. In internal benchmarks, it consistently outperforms generic solutions like Google Document AI, Gemini, and ChatGPT, especially for localized invoice formats.
Does the platform support multiple invoices in a single file?
Yes! Our system includes Multi-Invoice Detection, meaning it can identify and separate different invoices even if they are uploaded within the same document or batch.
Reconciliation & Matching
Can I match my invoices with bank statements?
Yes, this is one of our most powerful features. You can upload your bank statements alongside your invoices. Our AI will automatically scan your transactions and match them with the corresponding invoices based on amounts, dates, and vendor names, significantly reducing manual bookkeeping.
What happens if a match is uncertain?
The system provides a Match Score for each reconciliation. If the AI is unsure, it will flag the transaction for manual review. You can then confirm, reject, or manually link a transaction to a specific document with a single click.
Security & Privacy
Where is my data stored?
Your data is securely stored on EU-based servers, ensuring compliance with strict data protection standards (GDPR). We use industry-standard encryption for both data at rest and in transit.
How can I delete my data?
You have full ownership of your data. You can delete individual invoices or your entire account at any time. Once deleted, all associated files and data are permanently removed from our active servers.
Stop losing weekends
to bookkeeping.
Join founders and freelancers around the world who already saved 10+ hours this month.